Job Description
This is a great full-time opportunity with the CFA. A challenging and varied fixed term role is available in District 24, Wodonga.
The Brigade Administrative Support Officer provides high-level customer service and administrative support to the assigned Brigade, its volunteers, and the community, in line with CFA's strategic goals.
Please note flexibility to after-hours work and some travel of up to two hours from Wodonga (vehicle provided) is a requirement of the position.
Administration:
* Provide day-to-day administrative support to Brigade Management Teams to help them deliver services to volunteers across District 24
* Complete general administrative tasks such as preparing documents, maintaining records, and entering data using CFA systems.
* Stay up to date with CFA Standing Operating Procedures, EMV Joint Standing Operational Procedures, and relevant CFA policies, procedures, and regulations.
* Handle private and sensitive information in line with CFA and Victorian Government privacy and information management requirements.
Volunteer Support:
* Provide administrative support to Brigade Management Teams and volunteer brigades, including recruitment, retention, and general operations in line with the EBA and position description.
* Support administration for brigade activities, including asset purchases and sales, fundraising, grants, and fleet management, acting as the liaison with CFA.
* Assist with the replacement of Personal Protective Clothing and Equipment and coordinate collection and delivery of operational supplies from District stores.
* Ensure brigades have correct templates, stay updated on CFA administrative requirements, and submit building maintenance requests with appropriate approvals.
* Support pre-season readiness activities and audits to ensure brigades are operationally prepared for the Fire Danger Period.
* Attend brigade meetings, events, and training sessions as required, including after hours.
* On occasion may participate in Incident Management support roles appropriate to experience and qualifications.
Community Liaison:
* Help brigades access fire safety publications and information through Community Engagement Coordinators.
* Support brigades' participation in local Community Safety events.
* Assist brigades with setting up and managing social media
About the Employer
With over 51,000 volunteers CFA strives to be an organisation of choice for volunteers and employees. We, embrace individuals with diverse skills, experiences, and backgrounds, recognising the unique value they bring to CFA.
About the Candidate
* Experience and understanding of working within a volunteer environment.
* Demonstrate knowledge and experience in modern administrative and information management.
* Demonstrate excellent written and verbal communication skills.
* Demonstrate capacity to work with limited supervision and delivery within required time frames.
* Experience or qualifications relevant to meeting the requirements of this position are essential.
* Be prepared on occasion to participate in Incident Management support roles appropriate to experience and qualifications., * Successfully complete Reference Checks, a National Police History Check, Working Rights Check and hold a valid Working with Children Check.
Work Environment
Wodonga
Contract
Full time
NEW
Do you want to work for a values-based, emergency service organisation that puts the community at the centre of everything we do?
We are proud of the work we do in protecting lives and property, 24 hours a day, 7 days a week., Why choose CFA
* Meaningful Purpose: Your contribution truly makes a difference
* Work-Life Balance: Paid parental leave, generous leave provisions
* Growth Opportunities: Learning and development
* Flexibility: Hybrid work options with flexible work arrangements
* Discounts: Emergency Memberlink discounts on various services
* Wellbeing Focus: Healthy for Life programs, flu vaccinations
* Member Assistance Program: Access support across 8 service pathways
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